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Transparency Notice Template
Article 50/52-aligned disclosure template for AI interactions and AI-generated content.
Category: Transparency • Risk level: Limited
# Transparency Notice Template (EU AI Act)
> **Legal basis:** Art. 50-52 transparency obligations (EU AI Act)
> **Use:** Chatbots, AI-generated content, synthetic media/deepfake contexts, emotion/biometric-related disclosures where applicable.
## 1) Notice Metadata
- Notice ID: [TN-YYYY-###]
- Version: [vX.Y]
- Effective date: [YYYY-MM-DD]
- Channel: [Web/App/Email/Voice/Kiosk]
- Language(s): [EN/DE/FR/...]
- Owner: [Role]
## 2) Core Disclosure Block (Mandatory)
"You are interacting with an AI system operated by [Company]."
"This output may be generated or assisted by AI."
"If you need a human review, contact [Support channel]."
## 3) Context-Specific Notices
### 3.1 Chatbot interaction
- Statement: "This assistant is automated and may make errors."
- Human handoff path: [Link/process]
### 3.2 AI-generated text/image/audio/video
- Statement: "This content is AI-generated or AI-edited."
- Provenance marker used: [Label/watermark/metadata]
### 3.3 Synthetic/deepfake-like media
- Statement: "This media has been synthetically generated or manipulated."
- Placement: [Pre-roll/overlay/caption]
### 3.4 Emotion recognition / biometric context (if applicable)
- Statement: "This service may infer signals from biometric or behavioral inputs where legally permitted."
- Legal basis and safeguards reference: [Policy link]
## 4) Accessibility & Delivery Requirements
- Notice appears before or at interaction start
- Contrast and readability checks passed
- Screen-reader compatible version available
- Mobile and desktop placement tested
- Local language adaptation completed
## 5) User Rights and Contact
- Human review request: [Channel]
- Complaint/escalation channel: [Email/form]
- Privacy contact: [DPO/contact]
- Additional info link: [Policy URL]
## 6) Operational Checklist
- [ ] Notice text approved by legal/compliance
- [ ] Product implementation verified in production
- [ ] A/B variants documented (if any)
- [ ] Monitoring in place for broken notice rendering
- [ ] Review date scheduled
## 7) Common Mistakes
1. Hiding notices in terms only
2. Using ambiguous wording ("smart assistant" instead of "AI")
3. No human handoff option in high-impact contexts
4. No localization for EU users
## 8) Fillable Ready-to-Use Snippets
- Chat UI banner: "You are chatting with an AI assistant from [Company]."
- Email footer: "Parts of this message were generated with AI assistance."
- Media label: "AI-generated content"